Compliance

Individual Non-Disclosure

RMA Releases New Non-Disclosure Statements

Farmers Mutual Hail would like to inform all agents and agency owners that the Risk Management Agency (RMA) has made revisions to the Non-Disclosure Statement (NDS) process that protects personally identifiable information (Individual Non-Disclosure and Annual Certification). On January 5, 2009, RMA issued Managers Bulletin MGR-09-001 concerning Non-Disclosure Statements.

What Does This Mean?

RMA has implemented a two-step requirement with regard to the security of federal crop insurance policyholder information. The first step requires that ALL EMPLOYEES of an AIP affiliate, who have access to protected information or personally identifiable information on any MPCI policyholder will need to sign and submit an Individual Non-Disclosure Statement (NDS). While, an individual only needs to sign and submit the form once, they do need to be aware that each AIP that they are doing business with will need a signed NDS form. Any employee of an affiliate that has not signed an NDS form cannot be granted access to any protected or personally identifiable information for any policyholder. The AIP affiliate (or MPCI agency) must maintain a copy of all NDS forms and have them available upon request.

Submit Individual Non-Disclosure

As outlined in bulletin MGR-08-001, RMA requires all licensed and appointed MPCI agents to complete a COI form for each Approved Insurance Provider (AIP) that they write business with. To comply with these requirements, FMH will need all agents who are currently licensed, appointed, and writing MPCI with FMH to complete and submit a COI form to us by their earliest applicable acreage reporting date. To ensure that the form has been completed timely FMH will require and will prompt each FMHA user after each reinsurance year’s crop roll to complete a COI form upon signing in.

RMA reminds us in their bulletin that any changes to the COI Disclosure Statement submitted to an Approved Insurance Provider (AIP) for a given reinsurance year, must be reported by the discloser to the AIP within 15 days of entering into a relationship that requires disclosure (i.e. business, financial, legal, or familial relationships with an MPCI policyholder).

Farmers Mutual Hail would like to thank you in advance for your cooperation and assistance with this requirement. Please contact Julie Harris at 855-364-3276, ext.043 with any questions.

Guide to Complete COI

Step 1: Log into the FMH Agent Center

Navigate to the FMH Agent Center in your web browser and login using your credentials.

Step 2: Select Proper Reinsurance Year, Find & Click on Submit My COI

1. From the home page, select the proper reinsurance year from the drop down.
2. Find and click on Compliance > Conflict of Interest - Personal.

Step 3: Review Contact Information & Fill Out Form

Review your contact information which is pre-filled. If your contact information is incorrect, please contact your Insurance Specialist to update. Required fields are marked with a *red asterisk and must be completed to submit the form.

Only valid MPCI polices should be disclosed.  If you receive the following error, please validate that the policy number is correct.  Note: Only the 5-7 digit policy number, without the state, county, or reinsurance year, should be entered.  For example, if the policy number is 12-110-0054321-17, you only need to enter 54321.

Step 4: Review, Sign & Submit or Save

Before submission, please review your responses. If applicable, select ‘Possible Additional Conflicts’ to determine that all associated policies have been listed.  To submit the form, digitally sign within the Discloser's Name field by entering your full name and click the Submit button. You may click on the Save button at the bottom of the form to save your progress to return later to complete.