RMA Releases New Non-Disclosure Statements Farmers Mutual Hail would like to inform all agents and agency owners that the Risk Management Agency (RMA) has made revisions to the Non-Disclosure Statement (NDS) process that protects personally indentifiable information (Individual Non-Disclosure and Annual Certification). On January 5, 2009, RMA issued Managers Bulletin MGR-09-001 concerning Non-Disclosure Statements.
What Does This Mean? RMA has implemented a two-step requirement with regard to the security of federal crop insurance policyholder information. The first step requires that ALL EMPLOYEES of an AIP affiliate, who have access to protected information or personally identifiable information on any MPCI policyholder will need to sign and submit an Individual Non-Disclosure Statement (NDS) by March 2, 2009. While, an individual only needs to sign and submit the form once, they do need to be aware that each AIP that they are doing business with will need a signed NDS form. Any employee of an affiliate that has not signed an NDS form cannot be granted access to any protected or personally identifiable information for any policyholder. The AIP affiliate (or MPCI agency) must maintain a copy of all NDS forms and have them available upon request. Any new employee hired after March 2, 2009 must sign and submit a NDS form if the individual will have access to MPCI PII.
Note: Internet Explorer - versions 6.0 and higher or Mozilla Firefox - version 2.0 and higher are required when completing NDS forms.